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Groups and Events Promotions Coordinator is seeking a full-time Groups and Events Promotions Coordinator to join our fast-paced team. This role presents a unique opportunity to help build a scalable events program by assisting the Director of Events in all aspects of project management, acting as support staff for virtual and in-person events as assigned as well as owning components throughout the planning process. Components may include creating email communications and event pages, tracking and coordinating event and/or speaker requests, ongoing involvement in the event editorial calendar (including collaborating with marketing on invitations and social media), and speaker prep before and during an event.


Who we are has pioneered the business of community for over a decade. We build, acquire and manage professional communities of all shapes and sizes. To date, we’ve represented 50+ communities and 25K+ members, powered by our team of 200 people worldwide.

Our communities include Forbes Councils, Newsweek Expert Forum, Rolling Stone Culture Council, Fast Company Executive Board, Business Journals Leadership Trust, and YEC, a council for the world’s most successful young entrepreneurs.


Who you are

You’ll work across a variety of brands and industries such as cannabis, entertainment, crypto, technology, marketing, and human resources. You are a great communicator on the phone and over email and take the time to get to know people. You thrive in a remote work environment and welcome both the freedom and responsibility that comes with it.


Key Responsibilities

  • Coordinate meeting and event logistics including event setup details, audio-visual, activities, entertainment and supporting documentation.
  • Support our growing roster of Member Leaders with required events updates, speaker prep, post-event assets for personal branding and more.
  • Collaborate with Marketing and Member Communications to create event marketing materials (emails, web copy, landing pages) and visual assets to activate across different digital channels and amplify event presence for each brand.
  • Help build and maintain effective reports to determine performance and ROI of events over time.
  • Work to streamline the flow of events, with all details worked out prior and well-thought-out timelines and materials.



  • Minimum of two years’ experience independently managing events and/or community engagement opportunities that meet company or organizational brand goals.
  • Public speaking or event facilitation experience (virtual, IRL, or hybrid), especially for C-level audiences.
  • Excellent verbal and written communication skills.
  • Must be results-oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.
  • Familiarity with HubSpot, Zoom, Splash, Google calendar, and/or other tools that support registration, marketing, and execution of events.
  • Experience managing numerous competing priorities. The right person will be able to adapt quickly and with sound judgment to a variety of situations, and have a demonstrated ability to remain calm under pressure.


Preferred qualifications

  • Familiarity with Confluence, Jira, or similar software for task and process documentation
  • Experience with copywriting and email marketing
  • Impeccable attention to detail
  • Experience working across departments and in a client-facing role
  • Experience working in a remote environment


Additional benefits

  • A growing team with opportunities to develop with a thriving company
  • Use new technology & solve interesting problems
  • 100% remote, work where you want
  • 401K with up to 4% company match
  • Generous paid time off + all major US holidays
  • Medical, dental, vision coverage [company pays $475 - $735]
  • Technology reimbursement program


To apply

Apply now

Please note that this job description is not designed to cover a comprehensive listing of activities, duties or responsibilities that are required for this role and responsibilities may change at any time.

We are an equal opportunity employer.

At, we are committed to creating a diverse environment and are proud to promote inclusiveness in everything we do. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. is also committed to compliance with the Americans with Disabilities Act (ADA). While performing the duties of this position, the employee is regularly required to talk, hear and see. We will ensure that persons with disabilities are provided reasonable accommodations.